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We are now ONE! #CelcomDigi                                                                                                                                                                                                                                                                  Celcom and Digi have merged with the aim to create Malaysia’s most inspiring telco-tech company, building on two well-loved brands with over six decades of combined strengths in innovation and connecting Malaysians.

Company Secretarial Assistant

Date:  11 Jun 2025
Requisition ID:  13970
Employment Type: 
Work Location:  CelcomDigi Tower, Petaling Jay
Job Description: 

Job Description

The Company Secretarial Assistant is responsible for assisting in various secretarial tasks to ensure compliance and smooth operations within the Board and its committees.

Responsibilities

  • Assist the Group Company Secretary in handling company secretarial matters for the private entities, and joint ventures independently.
  • Prepare and circulate Directors’ Circular Resolutions.
  • Organize and facilitate Board and Board Committee meetings for the subsidiaries, as well as general meetings, and prepare related board papers, minutes, and materials.
  • Prepare and lodge all statutory documents within the required statutory period to SSM, and update statutory records to ensure compliance with relevant authorities.
  • Manage Board members' affairs, including monitoring their benefits and entitlements, and issuing Service Invoices for Directors’ fees.
  • Assist the Group Company Secretary in preparing documents for the AGM of the listed entity, including venue arrangements and other related logistics.
  • Undertake other ad hoc projects as assigned.

Requirements

  • A minimum of 5 years of hands-on company secretarial experience in a listed company or corporate consultancy.
  • MAICSA or MACS membership is an advantage.
  • Holds a Bachelor's degree in Corporate Administration, or possesses professional qualifications such as ICSA or LLB.
  • Experience in providing services to both private limited and public listed companies.
  • Well-versed in the Companies Act and other statutory requirements, as well as business rules and regulations related to corporate secretarial functions. Familiarity with
  • Listing Requirements is an added advantage.
  • Strong interpersonal and communication skills.
  • Demonstrated proficiency in minutes writing.
Division:  CORPORATE FUNCTIONS

Job Description

The Company Secretarial Assistant is responsible for assisting in various secretarial tasks to ensure compliance and smooth operations within the Board and its committees.

Responsibilities

  • Assist the Group Company Secretary in handling company secretarial matters for the private entities, and joint ventures independently.
  • Prepare and circulate Directors’ Circular Resolutions.
  • Organize and facilitate Board and Board Committee meetings for the subsidiaries, as well as general meetings, and prepare related board papers, minutes, and materials.
  • Prepare and lodge all statutory documents within the required statutory period to SSM, and update statutory records to ensure compliance with relevant authorities.
  • Manage Board members' affairs, including monitoring their benefits and entitlements, and issuing Service Invoices for Directors’ fees.
  • Assist the Group Company Secretary in preparing documents for the AGM of the listed entity, including venue arrangements and other related logistics.
  • Undertake other ad hoc projects as assigned.

Requirements

  • A minimum of 5 years of hands-on company secretarial experience in a listed company or corporate consultancy.
  • MAICSA or MACS membership is an advantage.
  • Holds a Bachelor's degree in Corporate Administration, or possesses professional qualifications such as ICSA or LLB.
  • Experience in providing services to both private limited and public listed companies.
  • Well-versed in the Companies Act and other statutory requirements, as well as business rules and regulations related to corporate secretarial functions. Familiarity with
  • Listing Requirements is an added advantage.
  • Strong interpersonal and communication skills.
  • Demonstrated proficiency in minutes writing.

Next Steps

Next Steps

Thank you for taking the first step towards joining our team at CelcomDigi! After submitting your application, our Talent Acquisition team will review your CV and reach out to shortlisted candidates to guide you through the next steps, including a pre-screening conversation, interviews and or assessments.

At CelcomDigi, we aspire to be Malaysia’s leading telco-tech company — the nation’s digital growth engine — powering transformation through 5G, AI, and innovation that impacts over 20 million customers. Here, your role goes beyond work. It’s about enabling businesses to thrive, connecting communities, and advancing society, as we build a brand rooted in trust, reliability and customer excellence. Aligned with our employer value proposition, Grow with Purpose. Build with Trust, you’ll have the opportunity to innovate responsibly and create digital solutions that truly make a difference. If you're driven, future focused, and ready to be part of something bigger, we want you on our team. 

Let’s advance and inspire Malaysia together! #WeAreCelcomDigi

Follow CelcomDigi on LinkedIn and vote for us as Malaysia’s Most Preferred Employer at the GRADUAN Brand Awards. 

CelcomDigi is an equal opportunity employer, and committed to promote employment practices that are transparent, objective and fair. 


Job Segment: Secretary, Administrative

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